Treasurer Forms


Please contact Woodridge PTO Treasurer, Christine Gaughan, with any questions you might have. 


To submit an online reimbursement, please visit our Online Reimbursement Form 

 Carnival Reimbursement Form 


Woodridge PTO Deposit Form


PTO Check Deposit Form


Woodridge PTO Tax Exempt Form 


Woodridge PTO Reimbursement Form

(will require submission in person to the PTO Box at Woodridge)



How to Use These Forms:


Online Reimbursement Form: To be used for reimbursement on expenses. The PTO does not reimburse for taxes. To ensure you aren't charged for taxes, print a copy of the Tax Exemption Certificate and turn it in to the business you are purchasing from. All​​ reimbursement ​​forms​ ​must ​​be ​​accompanied​ ​by ​​the​ sales receipts. These can be sent electronically to Treasurer, Christine Gaughan.


**If​ ​you​ ​have​ ​a​ ​large​ ​invoice​ ​for​ ​a​ ​standard​ ​Woodridge ​project​ ​such​ ​as​ ​Mule​ ​Market and Carnival,​ ​etc., our PTO Treasurer can​ ​pay​ ​the​ ​invoice​ ​for​ ​you​ ​instead​ ​of​ ​you​ ​paying​ ​first​ ​and​ ​being reimbursed. Remind​ ​the​ ​vendor​ ​that​ ​we​ ​are​ ​tax-exempt.​


Woodridge PTO Deposit​ ​Form​: to be printed and ​turned​ ​in with​ ​and​ ​Reimbursement​ ​Form​ ​which​ ​must​ ​be​ ​completed​ ​to​ ​deposit​ ​funds​ ​or​ ​to​ ​be​ ​reimbursed for​ ​expenses.​ ​​ ​The​ ​forms​ ​are​ ​a​ ​necessary​ ​part​ ​of​ ​our​ ​record​ ​keeping​ ​in​ ​case​ ​our​ ​PTO​ ​is​ ​ever audited, and available in the Front Office at Woodridge. ​(Just ask for the Treasurer's Mailbox!!)​ ​​ ​


Woodridge PTO Deposit Form​: To be used to deposit checks collected on behalf of the Woodridge PTO. All​ ​checks​ ​must​ ​be​ ​listed​ ​separately​ ​for​ ​each​ ​deposit,​ ​including​ ​name,​ ​check​ ​number​ ​and amount.
If​ ​you​ ​have​ ​a​ ​large​ ​deposit​ ​involving​ ​many​ ​checks,​ ​please email an​ ​Excel​ ​spreadsheet​ ​or​ ​Google Sheets​ ​file​ ​of​ ​the​ ​checks to Treasurer, Christine Gaughan. Attach​ ​the​ ​deposit​ ​form​ ​to​ ​the​ ​top​ ​of​ ​the​ ​spreadsheet.
Cash​ ​can​ ​be​ ​combined​ ​into​ ​one​ ​lump​ ​sum.

Deposits ​less​ ​than​ ​$100​ ​should​ ​be​ ​dropped​ ​off​ ​in​ ​the​ ​PTO​ ​Mailbox​ ​in​ ​the Front Office. If you have​ ​turned​ ​in​ ​a​ ​deposit manually, please email PTO Treasurer, Christine Gaughan.


Tax Exemption Certificate: The Woodridge PTO ​cannot​ ​reimburse​ ​for​ ​sales​ ​tax​ ​​as​ ​we​ ​are​ ​a​ ​tax-exempt​ ​organization. When​ ​you​ ​are​ ​purchasing​ ​something​ ​for​ ​the​ ​Woodridge​ ​PTO,​ ​you​ ​may​ ​present​ ​the​ ​retailer​ ​with our​ ​tax-exempt​ ​certificate. If​ ​you​ ​pay​ ​sales​ ​tax,​ ​you​ ​will​ ​not​ ​be​ ​reimbursed,​ ​so​ ​please​ ​remember​ ​to​ ​have​ ​this​ ​certificate​ ​with you.​ ​​  





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